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People Co-ordinator (HR Assistant) – fixed-term maternity cover

Your purpose

Our People Coordinator keeps our key HR processes and people administration work moving day to day and our systems in great shape, playing a crucial role in connecting our workforce with the business.

You will work a dual role split across our Talent and Advisory Services teams within the People Team. For the Talent team you will provide a vital role in supporting the recruitment and selection process for clinicians and future employees, and for Advisory Services you will support with the administration of employee contract changes and leavers. You will also act as a first point of contact for ad hoc queries received into the team inbox.

How your role fits within our team

The People Coordinator reports to the People Operations Manager and will work to support the wider People Team with HR / people administration and recruitment and selection activities.

You will communicate effectively with the Talent Acquisition Team, People Advisors and customers around the business to ensure the smooth onboarding of new starters and effective management of existing staff.

Key responsibilities

  • Advertising new vacancies on the website and various job sites;
  • Liaising with candidates to arrange interviews and obtain right to work and identity documentation;
  • Shortlisting candidates and sending to the hiring manager for review;
  • Processing leaver administration on the HR system;
  • Processing employee contract changes on the HR system, including drafting and sending contract change letters to employees and updating the HR database;
  • Responding to reference requests for former employees, or current employees requiring a tenancy/visa reference etc;
  • Employee benefits administration including enrolments onto the company’s Health Cash Plan;
  • Prioritising and processing offers of employment to successful candidates in accordance with strict deadlines ensuring that all checks are in place for a smooth onboarding process;
  • Liaising with our employment background checking partner to ensure that DBS, references and education checks are received in a timely manner;
  • Responding to queries from managers, and other external stakeholders regarding the recruitment process and other relevant people queries.
  • Working in compliance with appropriate company policies and procedures, and understanding and adhering to the Data Protection Policy;
  • Assisting with ad-hoc administrative duties.

Knowledge experience and qualifications

Knowledge & skills

Essential

  • Strong computer literacy and IT skills; including Basic Excel skills including formulas, summarising and presenting data
  • Excellent administration and organisation.
  • Attention to detail coupled with a drive to complete projects and work in a timely manner.
  • Good customer service and diplomacy skills, to deal with sensitive issues.

Desirable

  • Intermediate Excel skills including complex formulas, pivot tables and lookups.
  • Working with an HRIS system or with HR systems work.

Experience

Essential

  • Working in an administration role previously, overseeing effective systems and processes.
  • Strong communications skills and experience of providing a service / support within an organisation.

Desirable

  • Previous office and HR experience or a desire to develop in this area.

Qualification

Essential

  • Educated to GCSE level or equivalent professional experience.

Desirable

  • Achieved or working towards CIPD Level 3
  • Any evidence of additional training or related personal development.

Professional standards

We care about doing the right thing by our people and everyone that we work with.

We also expect our people to do the right thing and to model the behaviours outlined in our Code of Conduct.

As an Ascenti employee you will follow key principles and policies covering Safeguarding, Equality Diversity and Inclusion, Data Protection and Risk Management.

Location:
Bristol
Role type:
Full time
Salary:
£18,000 - £19,000
Requirements
  • Strong computer literacy and IT skills; including Basic Excel skills including formulas, summarising and presenting data
  • Excellent administration and organisation.
  • Attention to detail coupled with a drive to complete projects and work in a timely manner.
  • Good customer service and diplomacy skills, to deal with sensitive issues.
  • Working in an administration role previously, overseeing effective systems and processes.
  • Strong communications skills and experience of providing a service / support within an organisation.
  • Educated to GCSE level or equivalent professional experience.
Apply now

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