We are Ascenti. The leading provider of physiotherapy, mental health services, and government assessment services in the UK. Our three Business Units – Ascenti Physio, Advo Health, and Six Physio – are bound together by our common purpose to help people live fuller lives.

With more than 25 years’ experience serving both the public and private sectors, we are industry leading experts and passionate believers in our distinct clinical philosophy, because we know how it works and see first-hand how it helps people every day.

Your purpose

As the Facilities and Environmental Administrator, you will manage the internal databases of clinics and ensure that the sites Ascenti operates from, including the Fareham office, remains in a good state of repair, comfortable for the staff who work on site, and compliant with all relevant regulations.

You will also manage the company’s Environmental Management System and ISO14001 certification and support the wider Facilities team with administrative procedures relating to all sites that Ascenti operates from.

How your role fits within our team

The role is working within a small team making up the FHSE department. We work closely with the Finance and Capacity teams, as well as operational managers across the Physiotherapy network to ensure we maintain a safe and appropriate network of facilities for our clinical staff to operate from.

Key responsibilities

Maintaining our clinic records and site compliance

• Managing our clinic database including accurately maintaining, reviewing, and updating data.
• Managing our portfolio of premises including keeping and maintaining accurate records, reviewing, and updating information and records held in our filing system.
• Assisting with the arrangements and administration involved with clinic closures and relocations.
• Arranging necessary routine maintenance and remedial works.
• Assisting with the management of facilities at the Fareham office.
• Assisting with the management of our suppliers and contractors.
• Onsite fire safety checks.
• Processing of rent invoices, dealing with discrepancies and queries.

Managing the Environmental Management System (EMS)

• Ensuring the management system meets the requirements of the ISO14001 standard.
• Leading the implementation of procedures, initiatives, corrective and preventative action.
• Ensuring the company complies with applicable legislation and laws, liaising with necessary professionals for guidance and support.
• Reporting on effectiveness and performance of the EMS to the management team
• Management of the internal audit program.
• Overseeing and preparing for the annual external ISO14001 audits.
• Attending quarterly management meetings.

General Administrative tasks

• The ordering of goods and services including the management of our office and clinical equipment and supplies.
• General office tasks specific to Fareham offices such as processing post, reception duties, and managing the meeting rooms.
• Making travel arrangements and booking accommodation.
• Managing the access control system including the management of office keys and passes.
• Handling of external or internal communications and assisting with incoming queries.
• Other ad-hoc duties associated with the administrative function of the team

We care about doing the right thing by our people and everyone that we work with. We also expect our people to do the right thing and to model the behaviours outlined in our Code of Conduct.

As an Ascenti employee you will follow key principles and policies covering Safeguarding, Equality Diversity and Inclusion, Data Protection, and Risk Management.